If you’re in business for yourself you know that in small companies you get to wear a number of different hats. One of the hats that I wear for My Docs Online is a QuickBooks hat, meaning that I do the majority of the accounting work.
During the course of a given week I may need to access the QuickBooks file from my home, from the office, or when traveling. There may also be others who need access to QuickBooks so I can’t just keep the file on my computer and hope I have the computer with me all the time.
My solution? Well, it’s My Docs Online of course, right?
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I store the QB data file on My Docs Online and I can access it from wherever I happen to be. The problem with that has always been that if I’ve downloaded the file myself how do I let others know not to use it until I’m through? In the past we’d cobbled together a “check-in” and “check-out” method for accessing the file but it was not a great solution. What we really needed was file locking for QuickBooks so that anyone trying to access the file would know when it was in use.
Now when I’m ready to access the QuickBooks file I just launch the desktop app, highlight the QuickBooks file and click the “Lock and Open” button which locks the file and launches QuickBooks so that I can work.
Then when I’m done I reverse the process. I just close QuickBooks, then click the “Unlock and Save” button, which uploads the new file into our account and removes the lock so that someone else can use it. It also moves the file to the top of the date ordered list so that anyone can see that it’s been recently updated.
Being able to apply file locking to QuickBooks has been a real benefit to me while I’ve been testing the My Docs Online Desktop App. If you have the same need for file locking please check it out.
We are currently developing a new application that will replace and extend the features currently available with a combination of Web Folder / WebDAV and Microsoft Office. The new application will be able to “lock, download and edit” virtually any type of application file, including Office files, Quickbook files, and more.
The application will work for both PCs and Macs, and will not need Web Folders / WebDAV.
If you are interested in participating in the beta test of this upcoming application drop us a line at Beta At MyDocsOnline Dot Com to get on the list to be notified when it is available.
You need to send a large file to someone, a really large file. Something so big it can’t possibly be emailed and your customer needs it today. Let’s say you also need confirmation that your customer downloaded the file. Well if you’ve got a My Docs Online account (if you don’t set up a free trial) sending that file is as easy as following these three simple steps.
Upload the file into your My Docs Online account. Since we’re talking about a really large file I’d suggest you use our Transporter product to upload the file. It will compress the file during the upload which speeds the process considerably.
Once the file has been uploaded log into your account at MyDocsOnline.com, click the checkbox next to the file name and click the green “Give” button. From the next screen just enter the email address of the person you want to receive the file and click Done. An email will be sent out with a link that they can download the file from.
You wanted to know whether or not the person has downloaded the file, right? To find that out just log back into your account, click the checkbox next to the file you sent and then click the details button. You’ll see something that looks like this showing the date and time of the file that’s been downloaded.
You see here that the file was sent on August 19th at 9:31 AM EST. It was downloaded by the recepient at 9:34 EST. So that’s it – a simple 3 step process for securely delivering really large files. If you have any questions please contact us and we’ll be happy to walk you through the process.