You need to send a large file to someone, a really large file. Something so big it can’t possibly be emailed and your customer needs it today. Let’s say you also need confirmation that your customer downloaded the file. Well if you’ve got a My Docs Online account (if you don’t set up a free trial) sending that file is as easy as following these three simple steps.
Upload the file into your My Docs Online account. Since we’re talking about a really large file I’d suggest you use our Transporter product to upload the file. It will compress the file during the upload which speeds the process considerably.
Once the file has been uploaded log into your account at MyDocsOnline.com, click the checkbox next to the file name and click the green “Give” button. From the next screen just enter the email address of the person you want to receive the file and click Done. An email will be sent out with a link that they can download the file from.
You wanted to know whether or not the person has downloaded the file, right? To find that out just log back into your account, click the checkbox next to the file you sent and then click the details button. You’ll see something that looks like this showing the date and time of the file that’s been downloaded.
You see here that the file was sent on August 19th at 9:31 AM EST. It was downloaded by the recepient at 9:34 EST. So that’s it – a simple 3 step process for securely delivering really large files. If you have any questions please contact us and we’ll be happy to walk you through the process.
My Docs Online will be unavailable for about 5 minutes around midnight Saturday January 23rd, 2010 as we apply maintenance to some switches in the data center. We expect services to be restored by around 12:05 AM on Sunday Morning.
The Canon ImageRunner line of scanner/copiers can use Web Folders / WebDAV to deposit scanned documents directly into a My Docs Online folder using WebDAV.
To configure the ImageRunner software using the ImageRunner web interface to specify the WebDAV server address https://webfolders.mydocsonline.com, specify the full path to the folder in your My Docs Online account you want the files to go to, and set the “Chunked Encoding” option OFF.
To set Chunked Encoding for WebDAV OFF follow these steps in the ImageRunner management interface:
Setting up Webfolders on Windows 7 is a breeze when compared to Windows Vista. The attached video shows how to set things up in about 2 and 1/2 minutes. If you prefer written instructions those are available here.
If you run into anything unusual when setting up Webfolders please leave a comment for us.
We spend a great deal of time on the telephone with trial users who will be using our Transcription Edition to move large voice files. Many of those users have physician clients who are new to digital transcription and need advice on what equipment to purchase. We’re often asked for specific advice on what digital recorders these clients can buy so in an effort to provide a continuously updated answer to that question we’ve created an Amazon store for the equipment that My Docs Online and its users recommend.
You can access the My Docs Online Transcription store here. When you buy through the store your order will be processed and fulfilled by Amazon.com. We will earn a small commission on items sold through the store. If you don’t want to purchase through Amazon, just note the specific model number and go to your local office supply store. You should be able to buy the equipment there as well.
The My Docs Online service will work with any digital recorder, but not all digital recorders include the software to move the voice files from the device to the computer. When purchasing a new digital recorder just make sure it comes with that software. Our recommendations do come with all necessary software.
If you’re a transcriptionist trying to move a physician from tape to digital you might also be interested in a report we wrote last year on the subject. That report can be downloaded for free here.
